We're Hiring! Seeking a Legal Secretary
Job Description:
Solo law practice seeks a 50% time Legal Secretary. All Family Legal | The Law Office of Amira Hasenbush provides legal services in family formation, including adoption and assisted reproduction, with a focus on LGBTQ and diverse families.
Values:
All Family Legal is a full-service law firm that provides high quality, caring legal services to people seeking to grow and protect their families through adoption, surrogacy, gamete donation and guardianships. We also provide assistance with legal name and gender changes. All Family Legal prioritizes customer service and authentic care above all else.
The law practice prides itself on its diverse clientele with respect to sex, sexual orientation, gender identity, race, religion, socioeconomic status, national origin, age and disability status. The office cares deeply about social justice, diversity and equity and giving back to and being tied in with the community. This is done through pro bono work, community volunteer work and student training.
Job Responsibilities:
The primary goal of the Legal Secretary will be to provide assistance in administrative tasks while implementing systems that keep operations running smoothly.
The Legal Secretary will, after training:
Produce client engagement and closure paperwork
Fill out court forms using templates
Send documents for signatures through the firm’s e-signing software
Send documents for signatures with proper markings through regular mail
Print, compile and prepare paperwork for court submissions
Handle daily incoming and outgoing mail
Answer phones
Help maintain the firm’s electronic and paper filing systems
Complete other administrative tasks as needed
The Legal Secretary will also be in charge of assessing systems, procedures and technology, and recommending continuous improvements to streamline processes and simplify the work of the Legal Secretary and the firm overall.
Job Qualifications:
The ideal candidate for this job is extremely detail oriented: when someone calls you Type A, you wear it as a badge of honor and strive to get to Type A+.
The ideal candidate also loves technology and enjoys finding new ways of using technology and other creative solutions to save time and improve systems and organization.
They will be friendly, courteous and kind to all clients, potential clients, lawyers and anyone else who interfaces with the firm.
They should be an excellent and reliable communicator, who is able to set and work within clear timelines and deadlines.
They are solutions-oriented and constantly striving for improvement and growth.
They should also identify as a lifelong learner who enjoys picking up new skills and knowledge as necessary.
All candidates should have excellent English grammar and writing skills.
Candidates with fluency in Spanish and/or Mandarin, are highly encouraged to apply.
The ideal candidate will not only be comfortable with diversity, but will thrive in working with a wide variety of people from different backgrounds.
While a bachelor’s degree would be preferred, candidates with different educational backgrounds are welcome to apply who can show relevant experience and transferrable skills.
Compensation:
This position will begin with a 90-day trial period. The position will be 20 hours per week at a pay of $25 per hour. While scheduling will be flexible, the job will require time at least three days per week, and time working physically in our office in Encino, California at least twice per week.
Application Procedure:
All applicants should send a resume and cover letter to communications@allfamilylegal.com with the subject line of “All Family Legal Job Application – Legal Secretary.” The resume must be formatted as a PDF and attached to the email. References will be requested of applicants who are invited for interviews. Applications will be reviewed on a rolling basis, and the position will remain open until filled, though priority will be given to applications received before May 7, 2021. Applicants of diverse backgrounds (including but not limited to race/ethnicity, sex, sexual orientation, gender identity, national origin, ability, age, religion) are encouraged to apply.